How responsibilities are divided
Bedrock helps recipients and subrecipients administer federal awards after selection. The organization remains responsible for its award, certifications, accounts, contracting decisions, and official records. The awarding agency or pass-through entity makes all approval and allowability decisions.
Most federal awards follow the Uniform Guidance at 2 CFR Part 200, plus the agency's program rules and the terms of the award or subaward. Your organization is the recipient or subrecipient. It keeps the official grant file and remains responsible for meeting the award's conditions.
| Stage | What we do | What your organization does |
|---|---|---|
| Award terms | Help track the award's conditions, budget, dates and reporting schedule. | Reviews and accepts the award, and remains responsible for meeting its conditions. |
| Financial and performance reports | Draft reports, including the SF-425 Federal Financial Report where the award requires it, for the organization's review. | Verifies the figures against its books, approves, certifies and submits each report. |
| Payment requests | Organize the records behind each drawdown or reimbursement request. | Confirms the costs and cash need, submits the request, and controls its payment-system and bank accounts. |
| Cost review | Explain the published cost rules and organize the support for each charge. | Decides what to charge to the award and keeps the source documents. |
| Budget and program changes | Draft change and extension requests. | Decides whether to request a change, submits the request, and waits for written approval where the award requires it. |
| Procurement | Explain the published procurement rules and help organize procurement files. | Maintains its written procedures, conducts the procurement, selects contractors and signs contracts. |
| Property and records | Help set up equipment and record-keeping logs. | Keeps the official records and property inventory. |
| Audit and monitoring | Help gather the records an auditor or monitor asks to see. | Engages its own independent auditor, answers questions, and responds to findings. |
| Closeout | Organize final reports and the closeout file. | Reconciles its books, approves and submits the final reports, and keeps the records for the retention period. |
The award terms, applicable federal rules, and the current instructions of the awarding agency or pass-through entity control. The federal grant compliance checklist lays out the public requirements in order, with separate guidance on allowable costs and budget changes.
Records, accounts, and certifications
Bedrock does not act as the organization's authorized representative, control its accounts or credentials, sign for it, or make certifications on its behalf. The organization's staff control its SAM.gov registration, payment-system and grant-system accounts, and bank accounts, and they keep the official grant file.
What we don't do
Bedrock is not an audit firm and does not perform Single Audits or issue audit opinions. We don't give legal opinions. We don't select contractors or decide which costs the organization charges to its award.
Who we work with
We work with organizations that hold federal awards from any agency, directly or as subrecipients, in Florida and other states. Nonprofit Security Grant Program subrecipients can see NSGP grant management for that program's process.
Agency decisions
We prepare and organize the work, but your organization remains responsible for its facts, decisions, certifications, and deadlines. The awarding agency or pass-through entity decides approvals, allowability, and payment. No outcome or agency timing is guaranteed.